August 2026 / HR report
Draft run · not closedPrototype v0.2 · real August data, masked
For: admin (HR liaison) only · J7
Which confirmed losses go to HR this month?
Confirmed losses on non-cash sales, grouped by POS user, for HR to review. Admin only; every download is logged.
Decisions this view supportsWho receives the report in HR (D8) · Whether a later version sends it by email or to payroll
For HR review. Not a deduction instruction.This report lists losses the finance manager has confirmed. It does not say anyone did wrong, and the system never deducts pay. Under the Employment Act (s.19) a deduction needs wilful default, and the employee may explain first; that is HR's process.
Confirmed losses0none confirmed yet for August
POS users listed0of 20 with a missing-settlement sale
missing-settlement sales open301not on this report until confirmed
Month statusIn reviewreport is built at close
What goes on this report
The rules, the same every month.
- Only losses the finance manager has confirmed, one at a time, with evidence attached.
- Never pending, explained or dismissed items, and never cash (cash is audit only).
- Grouped by POS user: number of confirmed losses and total KES, with each item's evidence.
- Built when the month is closed. Only the admin can download it, and every download is logged.
- Handed to HR as a file; the admin records the date, the recipient and the file version. Email or payroll links are a separate requirement.
Hand-over to HR
Recorded here; the file itself goes to HR outside the system.
Downloaded
not yet
Handed to
e.g. HR officer, by name
Date
date of hand-over
File version
filled in from the download
Download HR reportRecord hand-overAvailable once August is closed
August HR report
Empty: no loss has been confirmed yet. When one is, a row like the example below appears.
| POS user | Confirmed losses | Total | Evidence | Confirmed by |
|---|---|---|---|---|
| Cashier 7 example | 1 | KES 1,250 | No M-Pesa payment within 15 minutes; store note; manager's check | Finance manager, 2 Sep |
Built from the pipeline run of 10 Oct 2026 (Payments.xlsx + POS export). Customer details are masked and cashiers are shown as pseudonyms. Items tagged "assumed" rest on assumptions in the spec.